Finance/ HR Assistant

The Finance/Human Resources Assistant maintains accurate and complete accounting, and human resources data and records in support of the Finance & HR Director with the goal of achieving the cleanest annual audit possible.

Close Date: Sunday, October 4, 2020 | Full Description

Qualifications

• Associate Degree (Accounting or Business related preferred)
• 1-2 years relevant work experience in a K-12 school finance environment
• Proficiency in Microsoft Office and Google Apps

Role-specific Duties

• Communicate with outside partners: Communicate effectively and proactively with all outside partners, specifically vendors, credit card companies
• Assist faculty: Place all purchases and submit supply orders. Verify
• purchasing policies have been followed. Communicate the
• delivery/completion status of orders.
• Enter Invoices
• Process approved invoices for payments
• File, maintain and scan paperwork
• Maintain vendor files complete with approved W-9
• Prepare AP aging report for Director of Finance& HR to review
• Process approved reimbursement and AP checks
• Ensure all transactions have the appropriate support and documentation
• Prepare 1099 Tax File for Contractors
• Receive and respond to written and telephone inquiries from vendors, staff, and/or others.
• Maintain and monitor log of all recurring monthly bills.
• Code expenses to proper account codes and funding sources in accordance with LAUGH guide.
• Human Resources: Maintain and Complete New Employee Human Resource Files and applicable paperwork.
• Onboard New Employees to Payroll system and enroll in Benefits (BCBS, 401K)
• Participate in New Employee Orientation Events
• Update employee withholdings/Direct Deposit as needed
• Banking: Record weekly cash and check deposits in the accounting software
• Ensure all transactions have the appropriate support and documentation
• Perform other duties as assigned.